Getting started

Do you hate endless design revisions? I sure do.

Your client asks for "just one more change." Then another. And another.

Before you know it, you're three weeks behind. Your team is stressed. Your client is unhappy.

This happens when you put the wrong people on projects.

It's like asking a pizza chef to make sushi. They might be amazing at pizza. But sushi? Not their thing.

The same goes for design skills. When John is awesome at animation but you ask him to make wireframes... you get lots of revisions.

This guide shows how to put your best people on the right projects.

Symphony had 36 designers in different time zones. They were drowning in revisions. Then they started matching skills to projects using Uxcel. They cut revisions drastically.

The secret? Knowing exactly what each person on your team does best. Not guessing. Knowing.

Let me show you how.

What you'll need

Before we start, grab these things:

  • Your Uxcel Teams account (if you don't have one yet, you can sign up)
  • A list of your team members
  • Some projects you need to staff soon

We'll use these Uxcel features:

  • Skill map: Shows you who's good at what
  • Leaderboard: Helps find the perfect person for each job based on your team member's skills
  • Reporting: Tracks how skills grow over time

Got all that? Great! Let's cut those revision cycles down.

Step 1: Find out who's good at what

You might think you know what your team does best. But do you really?

Symphony had 36 designers. When asked who their top wireframers were, the managers all had different answers. They were guessing.

Guessing leads to bad matches. Bad matches lead to revisions. Lots of them.

Here's how to stop guessing:

  1. Log into Uxcel Teams
  2. Go to Reporting
  3. Make sure everyone takes their skill tests
  4. Look at who scores highest in each skill
  5. Make a list of your top 3 people for each important skill
  6. Be ready for surprises!

Quick tip: Job titles lie. That "UX Designer" might actually be amazing at UI. That "UI Designer" might be your best researcher. Let the data speak.

What you'll get: A clear picture of who does what best. No more guessing. No more bad matches. Fewer revisions coming soon!

Step 2: Sort people by their top skills

Now you know who's good at what. Time to filter for exactly what your projects need.

Imagine you need wireframes for a banking app. You don't just need "a designer." You need someone great at wireframing and Figma who understands finance apps.

Here's how to find them fast:

  1. Go to the "Leaderboard" section in Uxcel
  2. Click on "Filters"
  3. Pick the skills your project needs (like "Product Thinking" and "Figma")
  4. See who pops up as your best matches
  5. Check who's free to work on your project
  6. Pick the best available match

Quick tip: For big projects, filter for each part separately. Need research, wireframes, and UI? Those might be three different people.

What you'll get: A short list of people who are actually good at what your project needs. Not just whoever happens to be free this week.

Step 3: Put the right people on the right projects

This is where you slash those revisions. Ready?

Symphony went from endless revisions to smooth projects with this simple trick. They put people where they shine.

Here's how:

  1. List what each part of your project needs (need someone great at Figma, wireframing, and accessibility)
  2. Use the filter to find your stars in each skill
  3. See who's free to take on the work
  4. Staff people to do what they're best at 80% of the time
  5. Tell your client "We've assigned Sarah, our top Figma expert that specializes in wireframing and accessibility" (they'll love this)

Quick tip: When you tell clients "We're putting our best wireframing expert on this," they instantly trust you more.

What you'll get: Way fewer revisions. Much faster delivery. Happier clients who keep coming back.

Step 4: Watch how teams grow

Smart staffing doesn't stop when the project starts. Keep an eye on how things go.

Here's what to do:

  1. Track your team's progress weekly
  2. See who's getting better at what
  3. Notice if someone is stuck and needs help
  4. Move people around if a match isn't working
  5. Talk about skills in your one-on-one meetings

Quick tip: After each project, ask: "What skills did you use most? What new ones did you learn?" People love talking about their growth.

What you'll get: Teams that keep getting better. Projects that keep getting smoother. Skills that keep growing.

How Symphony cut revisions

Symphony had 36 designers spread all over the world. They were drowning in revisions.

Here's their story:

Before using Uxcel:

  • They guessed who was good at what
  • They staffed based on who was free, not who was best
  • Clients asked for tons of revisions
  • Projects took forever to finish
  • Designers felt stressed and frustrated

After using Uxcel:

  • They knew exactly who was best at what
  • They put the right skills on the right projects
  • Revisions dropped
  • Projects finished way faster
  • Clients came back for more work

How to implement this playbook

Symphony got results fast. You can too. Here's their 4-week plan:

Week 1: Find where each team member excels

  • Have everyone take skill tests in Uxcel
  • Look for surprising strengths
  • List your 3 most revision-heavy project types

Week 2: Try it out

  • Take one high-revision project type
  • Staff it with your top skill matches
  • Tell the client who you're assigning and why

Week 3-4: Count the difference

  • Track how many revisions you get now vs. before
  • See how much faster projects finish
  • Ask clients if they notice better work

Let's sum it up

Want fewer revisions and better design outputs? Put the right people on the right projects.

With Uxcel, you can:

  • See exactly who's good at what
  • Match people to projects based on real skills
  • Cut way down on revision cycles
  • Finish projects faster
  • Make clients super happy

Symphony proved it works. They don't guess anymore. They know.

Ready to stop the revision madness? Book a demo today!